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Each document type can follow its own approval circuit. Hierarchical validation, electronic signature, automatic reminders, delegation in case of absence: your business processes are digitized and tracked. You can follow where each approval stands. These workflows integrate with your existing tools (ERP, CRM, email) through dedicated APIs, with no double entry.

We implement archiving rules adapted to your industry: retention periods, evidential value, electronic vault. Your EDM is built to meet GDPR requirements: audit trails and traceability of access and modifications. Application security is worked on in parallel so sensitive documents stay out of reach of unauthorised users.

A simple EDM covering one or two document processes starts around €20k–€35k. A full solution with multi-level validation workflows, OCR, electronic signature and IS integrations sits between €60k and €150k. An upfront scoping round gives a precise estimate based on document volume, user profiles and the regulatory obligations of your sector.

For a pilot version covering a key document process, expect 3 to 5 months. We start with an MVP on a narrow perimeter (one department, one document type) to validate the indexing logic and validation workflows. Extension to other processes is then done iteratively, based on feedback from field users.

SharePoint and DocuWare are packaged solutions that cover standard cases but require heavy configuration to fit your business processes. A custom EDM starts from your real organisation: it models your document types, your approval circuits and your integrations exactly the way you actually work. It's the right call when your document flows carry strong business specificity or when you want full control over the roadmap.